Thinking about becoming an NDIS service provider in Melbourne? You're not alone. With more people accessing the National Disability Insurance Scheme (NDIS), the demand for qualified providers continues to grow. But getting started isn't always simple. Whether you're a NDIS physiotherapist, NDIS exercise physiologist, or provide NDIS speech pathologist or NDIS occupational therapy services, it helps to know what's ahead.

This guide breaks down the registration process, costs, and common questions so you can decide if becoming a registered NDIS provider in 2025 is the right step for your business.

Who Should Register as an NDIS Provider?

Not everyone delivering services to NDIS participants needs to be registered. But there are situations where registration is required, especially if you're delivering specific supports, using restrictive practices, or being paid directly by the NDIS.

If you're a therapist in Melbourne offering allied health services like NDIS occupational therapy or speech support, it depends on how your clients access their funding. Registered providers can work with all participants, including those whose plans are managed by the NDIA. Unregistered providers can only support self-managed or plan-managed participants.

So, if you're planning to expand or reach more clients, registration is worth considering.

Understanding NDIS Registration Categories

The NDIS supports fall into three main areas:

  • Core Supports – help with daily activities.
  • Capacity Building Supports – includes therapies like physiotherapy and speech pathology.
  • Capital Supports – mostly related to assistive technology or home modifications.

For allied health professionals, the most relevant are capacity building supports. These include:

  • NDIS physiotherapist
  • NDIS speech pathologist
  • NDIS exercise physiologist
  • NDIS occupational therapy

When registering, you'll need to select which support categories match your services. Each comes with different compliance requirements, so choosing the right ones is crucial.

The NDIS Provider Registration Process (Step-by-Step)

Let's break it down.

Step 1: Get your documents ready

You'll need business policies, qualifications, insurance, and a clear outline of your services.

Step 2: Select your registration groups

Choose the categories that apply to what you offer. This step affects your audit type and costs.

Step 3: Book an NDIS-approved auditor

You'll need an independent audit, either verification (for low-risk services) or certification (for high-risk services).

Step 4: Submit your application to the NDIS Commission

This is done through the NDIS Commission portal. The Commission reviews your documents and audit results.

How long does it take?

Anywhere from a few weeks to a few months, depending on how organised you are and how quickly your audit is completed.

Costs Involved in Becoming a Registered Provider

Costs vary depending on your business size and services. Here's a rough idea:

  • Verification audit: $1,000 to $3,000
  • Certification audit: $3,000 to $10,000+
  • Policy writing services: $500 to $2,000 (optional)
  • Ongoing compliance: Insurance, worker checks, internal audits



For sole traders offering services like NDIS speech pathologist or physio, the verification pathway is cheaper and faster. But if you're an organisation or deliver higher-risk supports, expect higher audit fees and more admin.

FAQs Providers Ask Before Registering

Can I work with NDIS participants without registering?

Yes—but only with participants who self-manage or use a plan manager. You can't work with NDIA-managed clients unless you're registered.

Is it worth registering as a small business?

It depends on your goals. Registration can open more doors, but there are upfront costs and ongoing responsibilities. Some start unregistered, build a client base, and register later.

What support is available during registration?

You can get help from NDIS registration consultants, auditors, and even local provider networks. There are also templates online to guide your documentation.

Can I register multiple services at once?

Yes. If you offer both NDIS occupational therapy and speech services, you can include multiple registration groups in one application.

Ready to Take the Leap? Here's What to Keep in Mind

Registration takes time and planning. Rushing through the paperwork can lead to delays. Talk to other providers, ask questions, and learn from their experience. If you're unsure, you can start unregistered and support plan-managed clients while preparing to register later.

Becoming a registered NDIS service provider in Melbourne might seem daunting at first—but with the right tools and a clear roadmap, you'll be ready to support more participants and grow your business with confidence.